Products – Adding A Price to A Product

The Prices Tab

Charge Nights

If you check this box, product prices will be calculated by night.

Add a Price to a Product

To add a price to a product, select the product from the product list and open the product details. Go to the PRICES TAB, then click +ADD NEW.

Season Begin and Season End – indicate the availability of the price.

Book Begin and Book End – indicate the period when a price may be booked.

• If the book begin and book end dates are specified for a price and the booking date is not later than the book begin date and before the book end date, the price should not be returned.

In this section, you can choose from the drop-down list containing all the default price types in the system. If you require different product price types, you may add/edit these in the Settings – Choice Lists tab.

The system allows for four price types, all editable in Settings/Choice List.

Price Type 1

Price Type 2

Price Type 3

Price Type 4

Information related to person details includes Min Persons, Max Persons, Min Adults, Max Adults, Max Children, Max Infants, Max Babies.

Supplier Price Code – the price code as defined by your supplier.

Catalogue Price – set this if it needs to be used in multiple places (e.g., reductions visible on the website).

Description – add a short description for better identification of your product.

Duration – determines the number of days a price can be booked (e.g., if the Duration is set to 3, the price can be booked for a minimum of 3 days only).

Type

• Variable – mandatory for prices that are to be booked as this represents a sell price.
• Buy – not loaded as an arrangement, used only for calculation (in Calculation Sheets).
• Variable/Buy – not loaded as an arrangement, used only for calculation (in Calculation Sheets).

Buy and Calculation types are used only in the calculation of a final price, e.g., in case of package prices built based on supplement prices.

Position – determines the order of the prices in the PRICES tab.

To select a supplier for the price, click on the symbol “–” and search for the supplier to be added. The selected supplier will be considered by the system when creating the supplier invoice, only if the supplier is not set per Price; otherwise, the system will consider the supplier set per Product.

Embark Location – search among the addresses of the Suppliers (Type=Location or no Type at all), or standalone addresses manually added in the Addresses list, having Type=Location.

Disembark Location – search among the addresses of the Suppliers (Type=Location or no Type at all), or standalone addresses manually added in the Addresses list, having Type=Location.

Create Automatic Order – if this box is checked, when the price is booked, a supplier order/quote will be automatically created.

One-time Charge – if checked, the product will be charged once even if booked for multiple days/nights. Useful for package products.

Calculate per Person – check this if the system should multiply the amount by the number of persons assigned to the arrangement.

Free Sales – this setting will mark the price as available for sales. Free sales must be checked for GroupTour products as the GroupTour Search module in the booking process only displays products marked as free sales.

Publish on Web – if checked, the product price will be displayed on websites.

The Buy Price

This section includes amounts related to your buy price.

You may add a main price and other price amounts for each price entry separately.

Buy Unit Price – amount without taxes, with decimals.

Buy Tax Code – drop-down list with taxes applicable on the buy price (like VAT percentage) (see Settings – Taxes tab for managing entries).

Commission % – commission amount applicable for calculating the buy price.

Buy Currency – drop-down list with the currency (see Settings – Currency tab for managing entries).

Other Unit Price – secondary price entry (e.g., value of supplementary services).

Other Tax Code – drop-down with taxes applicable on the buy price (see Settings – Taxes tab for managing entries).

Other Commission % – commission amount applicable for calculating the buy price.

Buy Exchange Rate – field disabled, displays the exchange rate of the selected currency.

Buy Price Include Tax – enter here the final value of the entry which can then be used as calculated by the system based on the unit price, taxes, and currency exchange rate entries.

Commission on Buy ex. Tax – if checked, the commission is applied to the buy price excluding taxes; if unchecked, the commission is applied to the buy price including taxes.

TOTALS

Buy Exclusive Tax FC – the foreign currency amount without taxes, calculated by the system based on the above entries.

Buy Inclusive Tax FC – the foreign currency amount with taxes, calculated by the system based on the above entries.

Buy Exclusive Tax HC – the home currency amount without taxes, calculated by the system based on the above entries.

Buy Inclusive Tax HC – the home currency amount with taxes, calculated by the system based on the above entries.

Profit % – aid field that helps you calculate the selling price based on the entered profit percentage.

Margin % – aid field that helps you calculate the selling price based on the entered margin percentage.

Profit on Buy ex. Tax – if checked, the profit is applied to the buy price excluding taxes; if unchecked, the profit is applied to the buy price including taxes.

The Sell Price

This section includes amounts related to your sell price.

Sell Unit Price – amount without taxes, with decimals.

Sell Tax Code – drop-down list with taxes applicable on the sell price (see Settings – Taxes tab for managing the entries).

Sell Currency – drop-down list with the currency (see Settings – Currency tab for managing the entries).

Sell Exchange Rate – field disabled, displays the exchange rate of the selected currency.

Sell Price Include Tax – if you enter the final value of the entry here, you can use it as calculated by the system based on the unit price, taxes, and currency exchange rate entries.

Commission – the commission set on SELL prices applies in case the customer booking these prices is an Agent.

TOTALS

Sell Exclusive Tax FC – the foreign currency amount without taxes, calculated by the system based on the entries above.

Sell Inclusive Tax FC – the foreign currency amount with taxes, calculated by the system based on the entries above.

Sell Exclusive Tax HC – the home currency amount without taxes, calculated by the system based on the entries above.

Sell Inclusive Tax HC – the home currency amount with taxes, calculated by the system based on the entries above.

Margin – margin value calculated by the system based on the above entries.

Commission % – commission amount applicable in case customers marked as agents per product sell price.

Remarks – enter any notes related to your price here.