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Trips – Trip Designer

Adding A Trip Related to A Product

To add a trip product, navigate to Product/Trips via the left side menu and click on the + symbol.

In the window that opens, set the basic parameters for your trip.

A screenshot showing the trips list
A screenshot showing the new trip product window

After completing all the fields, click on CREATE to finalize the creation of your trip product. This trip product will automatically appear in the Product list with the same code, effectively making the trip a product in its own right. Products associated with trips will display a trip icon in the product list.

A screenshot showing the newly created trip product entry in the product list

To create a trip for an existing product in the product list, use that product’s code. The system will prompt you to confirm if you wish to link the Trip Product to the existing product. Click LINK.

A screenshot showing how to link a trip to a product

Main Sections of The Trip Designer Tool

1. Timeline

  • Displays the itinerary, including the products planned for each day.

2. Editor

  • Enables editing of PROPERTIES for each day (title, GPS location, descriptions, images).
  • Allows for separate editing of PROPERTIES for each product (product name, product itinerary with descriptions for each day, images, and general description).
  • Facilitates modification of TRIP DETAILS (title, cover photo, introductory/concluding text, services included/not included).
  • Outlines PACKAGE CONTENTS (the structure of the trip, including all additional options).

3. Overview

  • Provides a summary view of your day-to-day plan after inputting all details and products for your trip.
A screenshot showing the trip designer tool

Editor Section – Trip Details

  • Preview Language – Displays trip details in the selected language, accommodating multiple translation languages for products and days.
A screenshot showing the trip designer tool
  • Product Code – This field is not editable.
  • Duration – Adjust the number of days for the trip (initially set to one day).
  • Currency – Define the currency.
  • Languages – Include all languages for translated texts of the trip.
  • Title – Supports multiple languages.
  • Cover Photo – The main visual representation of the trip for link sharing or on templates/websites.
  • Translated Texts: Introduction, Conclusion, Inclusions, Exclusions – Texts for various uses (sharing links, PDFs, itinerary deals, etc.)

Introduction Text
To set the introduction text of the trip, there’s also an option to utilize text from a product:

A screenshot showing the trip designer tool and the trip details tab

Selecting +USE PRODUCT allows you to search and select a product whose description will be used as the introduction text with all its translations.

Editor Section – Package Contents

Adding Products

To include products in your trip, follow these steps:

1 – Identify the day you wish to add a product to by selecting it in the Timeline. It will be highlighted.

2 – Navigate to PACKAGE CONTENTS in the Editor section and click + ADD NEW. You have two options:

A screenshot showing how to add a product to the trip designer
  • Add an existing product from the product list using search functions. After locating the product, click SELECT. This imports the product’s main image and description into the Trip Designer.
  • when importing an existing product, its first main image found (that has as Scope=Main) is imported in the trip designer, along with its description.
A screenshot showing the product search window
  • Add a new product  (this newly created product will be added in the trip and also as a new product in the product list)
A screenshot showing how to add a new product

After adding products, you can manage their visibility on the timeline using the eye icon. You can drag and drop products between days, or extend a product’s duration over multiple days as needed. For non-consecutive days, add the product multiple times.

A screenshot showing the newly added product in the timeline of the trip designer

It is not a problem if you have placed a product on the wrong day because you have the possibility to drag and drop products from one day to another or to extend the duration of a product to more than one day by dragging it to cover the number of days needed.

If there is a product to be placed for more than one day but not consecutively, you have to add it more times. For example, if your product is placed on day 3, day 5, and day 7, you will add it three times. 

To attach images, set descriptions for each day of the product, or to set a start and end time, click on the product in Timeline, and after that click PROPERTIES in Editor section and fill in all the information you need. Product name and texts are all multi-language. 

A screenshot showing the product edit tab in the trip designer

Edit Package Contents

  • Within PACKAGE CONTENTS, after adding options, you can edit the Package Details. Set the Attribute for each product regarding price inclusion, print options, duration, and day of the tour, crucial for arranging bookings.
A screenshot showing how to edit a product in a trip
  • Attribute Types

Mandatory – Automatically included in the package.

Optional – Included if selected during booking or reservation editing.

Mandatory-optional – Included by default, regardless of customer selection during booking.

Buy – Does not create an arrangement; used for price calculations and supplier orders if booked.

Info – For informational purposes, does not create an arrangement; used in itinerary deals.

  • Add Alternative Products

Alternative – product will replace the supplement product if linked to it – this will happen in the booking process, or, when editing arrangements of a Deal.

An Alternative product can be added to any product supplement which is not a main package product, and its attribute is either mandatory or optional. A product supplement can have more than one alternative product and it has the same definitions as the product supplement it is linked to.

Only mandatory (except the main package product – even if it is added as a sub-package in a package) and optional supplement products can have alternative products linked to them.

Adding alternative for the main package product added inside another package is not allowed.

A screenshot showing the add alternative button

In the screenshot below we have set an Alternative for Hotel Privo

A screenshot showing the added alternative product

Adding The Cover Photo

In the section Editor/TRIP DETAILS you can add a cover photo for the trip using the +ADD NEW COVER button. 

A screenshot showing the cover photo in the trip designer

After you have clicked on the +ADD NEW button, three options are displayed:

A screenshot showing the cover photo options
  • Upload a new image – from your server/computer 
  • Choose an existing image – already existing in the library of Victoury 
  • Use Product – that means you have the possibility to search and choose an existing product from the Product List from which the first occurrence of Main type image is loaded as the cover image for the trip

Changing The Day By Day Plan

The day-to-day plan is displayed in the Overview section. In order to change it, you have to make the changes on each day and each product using PROPERTIES from the Editor section. 

To change the description of a day, select the proper day from Timeline and click on PROPERTIES. Once you have done this, you may edit the daily title and description (multi-language) of your journey and add the locations From/To. 

Also, you can edit any product that has been already set up for your day-to-day plan, in the same way, explained above: select the product from Timeline and click PROPERTIES.

You will see that if a product extends to more than one day, PROPERTIES from the Editor section permits you to edit the description and start and end time for each day of the product duration,  in other words, you set here your Products Itineraries.

These details are visible on the Overview side where the day-to-day plan is displayed.

To delete a product, in Editor/PACKAGE CONTENTS tab, checkmark the product and tap on the DELETE button.

A screenshot showing the deletion of a product in the trip designer

Changing The Product Info

1. The product details (attribute, included in total, print, duration, day of tour) can be edited from Editor/PACKAGE CONTENTS. Select the product click edit or double click it for the details to be opened.

A screenshot showing the edit button for a product in the trip designer

You may change information like the attribute – Mandatory or Optional, Product category, country area, etc. if click on the product name in the timeline, then click EDIT PRODUCT:

A screenshot showing the properties tab in the trip designer
A screenshot showing the product details window in the trip designer

2. Product Itinerary (product day descriptions) can be edited from the Editor/PROPERTIES section by selecting the product from Timeline and then clicking on PROPERTIES.

Sharing A Trip

There are two ways you can share a trip using the share button from the top main menu: download a pdf or sent a shareable link.

A screenshot showing the sharing options for a trip

All supplement products added in the trip designer are building a package structure product.

Adding A Trip Related To A Deal

When creating an Itinerary Deal, a trip will be attached to the Deal. This would be the trip related to the deal – Itinerary Deal.

A screenshot showing the three deal types in the deal wizzard

Such a trip may be created by booking a trip already designed in Trip designer, and all related details (images, description, etc.) will be imported into a new trip that is related only to the deal. This kind of trip is not accessible from the Trips list, only from the Deals list. Deals having trips booked have the trip specific icon.

When you are creating a booking and you select the Itinerary Deal option, it is not mandatory to book a product that has already a trip in trip designer because the trip will be created and built based on the arrangements booked.

A screenshot showing the deals list with an entry that has a trip linked to it

The Editor section of this type of trip is a bit different.

Instead of PACKAGE CONTENTS, we have TRIP CONTENTS and we have an extra tab – TRAVELERS.

A screenshot showing the editor section of a trip with a deal linked to it

In the TRAVELERS tab we have the possibility to assign travelers to rooms.

A screenshot showing the traveler section of a trip with a deal linked to it

In TRIP DETAILS we can edit the Start Date in case the trip has been postponed by your customer. In this case, all arrangement dates will be updated accordingly.

A screenshot showing the trip details section of a trip with a deal linked to it

In TRIP CONTENTS Edit option has been removed but we can Add alternative products if needed, or set certain supplements as Optional.

A screenshot showing the package contents section of a trip with a deal linked to it

The rest of the Trip Designer when related to a deal works the same as described above in this article.