Persons – Adding Persons And Types of Persons

In the main left menu, under “Customers,” there is a “Persons” menu item that leads to the list of all persons in the system.

Adding a Person in the Persons Listing

A new person can be added manually in the Persons listing by clicking on the “+” button. A window is displayed with fields for the person’s information, passport and description.

After clicking “Done”, the newly created Person’s details will be opened.

Adding a Person through Customers or Suppliers

Persons may be associated with Customers and Suppliers if they were added in the Supplier or Customer details.

Alternatively, standalone Persons can be created directly in the persons list without any link to other entities (Customers or Suppliers).

A standalone Person is not linked to any Customer or Supplier and can be utilized as a Travel Designer or Tour Leader, depending on the type.

Types of Persons

• Persons related to Customers or Suppliers typically have Type= General
• For standalone persons, you may set any of the types

Tour Leader And Travel Designer

A Tour Leader type of person can be linked to a Product in the Allotments tab, for each starting date. One or more Tour Leaders can be selected at once. If Tour Leaders are selected in the Allotment creation process, then they will be added to the created allotment.

This is useful if you own a website showcasing products from Victoury, and the Tour Leader must be shown. It might also be used for displaying templates with information related to the Tour Leaders (such as Travel plans):

Important: The Travel Designer type of person is not yet implemented for use in Products or Deals in Victoury. This enhancement will be implemented throughout the system in the future.

Adding a Person to a Deal

Selecting a Person with no relation to a Customer entity during the booking process prompts the system to create a customer entry with the same name.

A person can also be added as a Traveler when creating a new deal or editing an existing one. In this case, the system asks if you want to create a direct relationship with the customer of the deal.

If you choose “Create Relations”, the person will be added to the list of Directly Related Persons of the previously selected customer.

If you choose “Skip”, the person will be added to the list of Other Persons of the previously selected customer.

Adding the Person as a Customer after Establishing Relation with Another

The next time you try to add this person to a deal as a customer, the system will identify them as related to the Customer to which they have already been linked. You will be asked if you want to use the existing customer to whom the person is linked, or create a new customer for this person: