Suppliers – How To Register A Supplier Payment
To register a supplier payment, navigate to Operations/Supplier Payments from the left main menu. Select one or more entries that have a created supplier invoice, click on the edit symbol, and then choose Register Supplier Payment.
![A screenshot showing the supplier payment tab in the menu](https://victoury.be/wp-content/uploads/2024/02/image-65.png)
![A screenshot showing the supplier paymen ts menu](https://victoury.be/wp-content/uploads/2024/02/image-1-12.png)
Important: The system allows selecting only supplier payment records with the same buy currency for registering a supplier payment.
![A screenshot showing the error message when using multiple currencies](https://victoury.be/wp-content/uploads/2024/02/Screenshot-2022-07-21-at-15.04.49.png)
The payment can be registered for either the total amount of the supplier invoices or a partial amount, and only for the supplier payment records that have a supplier invoice in Victoury.
![A screenshot showing the add supplier payment window containing 2 entries](https://victoury.be/wp-content/uploads/2024/02/Screenshot-2022-07-21-at-14.56.53-1024x489.png)
The total amount to be paid is pre-filled, but you can enter a different amount if the payment is partial or exceeds the supplier invoice value. If the amount is lower, the Details column will display “Partial Payment.”
![A screenshot showing a partial payment](https://victoury.be/wp-content/uploads/2024/02/Screenshot-2022-07-21-at-14.59.06.png)
If you enter an amount that is greater than the supplier invoice amount, the Details column will indicate “Paying more than needed.”
![A screenshot showing a payment that exceeds the expected amount](https://victoury.be/wp-content/uploads/2024/02/Screenshot-2022-07-21-at-15.00.13.png)
Select the Payment Type (dropdown with options settable in Settings/Choice Lists/Payment Type) and enter the Payment Reference, if any. Click Save to register the supplier payment.
You can always check the status of supplier payments in Deals/Accounting, for each deal:
![A screenshot showing the accounting tab under the deals menu](https://victoury.be/wp-content/uploads/2024/02/image-2-11.png)
For the registered payments, the SP code is displayed for the type.
![A screenshot showing the accounting entry created for the supplier payment](https://victoury.be/wp-content/uploads/2024/02/image-3-10.png)
All registered supplier payments can be viewed in the main left menu under Deals / Accounting if you search by Type = Supplier Payment (SP).
![A screenshot showing multiple accounting entries](https://victoury.be/wp-content/uploads/2024/02/Screenshot-2022-07-21-at-15.11.57-1024x260.png)
If the total value of the Supplier Invoice is registered as a supplier payment, the Supplier Payment record is deleted; the payment is visible only in Accounting related to the deal.